Planning Officer
Date: 24 Jul 2026
Location: Dubai, AE
Company: waslllc
About Us
Born from the vision to elevate Dubai's global prominence, Wasl was founded on May 25, 2008, with the mission to transform the city into an even more captivating destination for residents, businesses, and visitors alike. Created from the union of the Dubai Development Board and Real Estate Department, Wasl embarked on a journey of seamless integration. This strategic merger not only streamlined operations but also empowered our team with enhanced expertise, enabling us to adopt dynamic, market-driven investment strategies.
Today, Wasl stands tall as a cornerstone of Dubai's real estate landscape. As one of the city's largest and most diversified real estate management companies, we proudly oversee an expansive portfolio of landmark assets, entrusted to us by DREC and other esteemed partners.
1. JOB DETAILS:
Position Title: Planning Officer
Reports to: Planning Manager
Division: Planning Section
Department: Asset Management Services & Solutions
2. POSITION SUMMARY:
To ensure that all the important data pertaining to Assets / Equipment is updated regularly and available at all times.; To ensure that the new assets are handed over safely and efficiently in a timely manner.
To ensure all the PPM Workorders and Inspection workorders are prepared and Issued.
To ensure that the Operational Support and FMSP Support on availability of System and Mobility Device Support
3. JOB DIMENSIONS:
Number of Staff Supervised
Direct Reports: Nil
Total Reports: Nil
4. KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS:
Key Accountabilities:
|
Invoice management |
Raise invoices for all chargeable services provided by AMSS department. |
|
Insurance management |
Raise invoices for all Insurance claims and follow for the Payments. |
|
Projects Takeover |
Check the document submission as per the SOP, prepare the Forms to hand over to PM for Leasing. |
|
Master Data Management |
Create all Master Data in SAP on Hierarchy for smooth Functioning of AMSS Operation. Functional Location, Equipment, Measuring Point, PPM Plan, check List, PPM Measuring Points, etc. Maintain the Respective Partners’ responsibility and link the relevant REFX Units. |
|
CAPEX / Variable works management / Tijori Open Text Workflow Management |
Check the relevant PO for the CAPEX and Major Jobs and update the Master Data with the relevant information of Equipment, Cost, warranty, etc. Tijori Workflow Approval Management |
|
SAP Approvals and Roles Management |
Maintain the Relevant Role for the AMSS Staff and the approval DOA in the System. Review the Roles every Quarter. |
|
Report generation |
Generate the weekly, Monthly, Weekly, Monthly reports. Also, any specific reports as and when required. |
|
SAP Support and Training |
Provide SAP Support to the AMSS Staff and the FM Service providers and training all staff |
|
PPM Workorder Management |
To have all the PPM Schedule and Orders in SAP System / Mobility as per the contract |
|
FM Service Provider CAFM PPM |
To verify the PPM Schedule of SAP and FMSP CAFM PPM Schedule and upload the CAFM PPM Numbers in SAP to the relevant SAP PPM Workorders. |
|
Mobility Management |
Provide Mobility support to provide User ID, Employee ID, Material Codes to Use Mobility and book Manhours and Materials in SAP, to the FM Service Providers and training to all Staff. |
|
IT Enhancement - SAP, CRM, BI, Tijori, Dashboard |
Preparing & providing new requirements to IT and testing system before rolling out. DR Testing as requested by IT. |
|
IT Security |
1) Read, Understand and comply with all applicable Information Security Policies and Procedures of wasl. |
Key Technical Skills and Knowledge:
|
Technical Competency |
Description |
Proficiency Level |
|
Computer Skill |
Microsoft Office |
High |
|
Accounts or Finance Skill |
|
Medium |
|
ERP System ,AutoCADD |
CAFM/ CMMS/Autocadd |
High |
|
Ethics & Corporate Governance |
. |
Advanced |
5. COMMUNICATIONS and WORKING RELATIONSHIPS:
- Internal: Procurement, Finance, IT, Property Management
- External: FM Service Provider, DCD, DM, DEWA, EMPOWER, EMICOOL, AQUACOOL,
6. CONTEXT, WORK ENVIRONMENT AND DECISION-MAKING AUTHORITY:
7. FINANCIAL RESPONSIBILITIES AND ACCOUNTABILITIES:
8. SELECTION CRITERIA:
Qualifications and Experience (Essential):
(Desirable):
|
Ser |
Educations |
Explanations |
Type |
|
1 |
Formal Education |
Degree / Diploma |
Preferably in IT / Facility management / Construction / Accounts |
|
2 |
Experience |
1 - 2 years |
FM Company |
Note: This job description provides a broad indication of the role and responsibilities of the position. The position holder may be required to perform additional tasks and responsibilities not listed here, in line with organizational needs and changes in business priorities.
Our Values
At Wasl, we are more than just a real estate company. We are active contributors to Dubai's thriving economy, fostering enduring relationships with our valued stakeholders. Our customer-centric approach is rooted in trust, respect, and a relentless pursuit of innovation in every aspect of asset management.