Planning Assistant

About Us 

Born from the vision to elevate Dubai's global prominence, Wasl was founded on May 25, 2008, with the mission to transform the city into an even more captivating destination for residents, businesses, and visitors alike. Created from the union of the Dubai Development Board and Real Estate Department, Wasl embarked on a journey of seamless integration. This strategic merger not only streamlined operations but also empowered our team with enhanced expertise, enabling us to adopt dynamic, market-driven investment strategies.

Today, Wasl stands tall as a cornerstone of Dubai's real estate landscape. As one of the city's largest and most diversified real estate management companies, we proudly oversee an expansive portfolio of landmark assets, entrusted to us by DREC and other esteemed partners. 

1. JOB DETAILS:

Position Title: Planning Assistant
Reports to: Planning Officer
Division: Real Estate
Department: Asset Mgmt Services & Solution

2. POSITION SUMMARY:

The Planning Assistant is responsible for providing entry-level support to the planning function within Asset Mgmt Services & Solution. The role focuses on maintaining planning data, assisting in scheduling tasks, and coordinating with internal teams to ensure timely completion of preventive and corrective maintenance activities. This role provides a foundation in planning and scheduling practices within facilities and asset management.

3. JOB DIMENSIONS:

Number of Staff Supervised

• Direct Reports: None
• Total Reports: Individual contributor role

4. KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS:

Key Accountabilities

• Assist in updating preventive and corrective maintenance schedules under guidance.
• Maintain logs, records, and planning data in CAFM/ERP systems.
• Support preparation of planning reports and performance summaries.
• Follow up on pending tasks and escalate issues to the Planning Supervisor.
• Assist in documenting meeting notes, action trackers, and scheduling updates.
• Provide coordination support between internal teams and outsourced vendors.
• Ensure accuracy and timeliness of planning-related data entries.
• Support compliance with organizational policies, UAE regulations, and HSE requirements.
• Gain exposure to scheduling tools, reporting methods, and planning processes.

5. KEY TECHNICAL SKILLS AND KNOWLEDGE

6. COMMUNICATIONS & WORKING RELATIONSHIPS:

• Internal: Planning Officer, Planning Engineer, Operations, QA, Contracts & Budgets.
• External: Vendors, contractors, and service providers.

7. CONTEXT, WORK ENVIRONMENT & DECISION-MAKING AUTHORITY:

• Operates under close supervision of the Planning Officer.
• Limited decision-making authority; all scheduling and operational issues are escalated.
• Primary accountability lies in accuracy, timeliness, and support for planning functions.

8. FINANCIAL RESPONSIBILITIES:

• No direct budget authority.
• Supports efficiency by ensuring accurate planning data and reducing delays.

9. SELECTION CRITERIA:

Essential

• Diploma or Bachelor’s degree in Business Administration, Facilities Management, or related field.
• 1–3 years’ experience in administration or planning support (or fresh graduate with relevant academic background).
• Basic knowledge of planning and scheduling principles.
• Proficiency in MS Office and basic ERP/CAFM systems.

Desirable

• Experience in facilities or asset management operations.
• Exposure to project planning software (e.g., MS Project, Primavera).
• Professional certifications in administration or planning support.

Note:

This job description provides a broad indication of the role and responsibilities of the position. The position holder may be required to perform additional tasks and responsibilities not listed here, in line with organizational needs and changes in business priorities.

Our Values 

At Wasl, we are more than just a real estate company. We are active contributors to Dubai's thriving economy, fostering enduring relationships with our valued stakeholders. Our customer-centric approach is rooted in trust, respect, and a relentless pursuit of innovation in every aspect of asset management.