Administration Assistant

Apply now »

Date: 4 Sept 2026

Location: Abu Dhabi, AE

Company: waslllc

About Viya:

Viya is the UAE’s leading golf and hospitality management group, operating a portfolio of championship golf courses, award-winning restaurants, premium leisure and recreation facilities, innovative entertainment concepts, and digital platforms. Since launching Emirates Golf Club in 1988, the region’s first all-grass course, the group has expanded to include Dubai Creek Golf & Yacht Club, Jumeirah Golf Estates, Yas Links Abu Dhabi, Saadiyat Beach Golf Club, Yas Acres Golf & Country Club, Topgolf Dubai, Tiger Strikes, and recreation brands such as Viya Fit and Viya Padel.

 

As part of wasl Hospitality & Leisure, Viya is recognised as a guardian of golfing heritage and a leader in modern hospitality. Its operations are underpinned by the Viya App, a loyalty-driven platform that integrates bookings, rewards, and spendable benefits across the portfolio. Dedicated to innovation, sustainability, and excellence, Viya connects communities to extraordinary experiences and continues to shape Dubai and the UAE as global destinations for sport, leisure, and lifestyle.

Position                       :           ADMINISTRATION ASSISTANT           

 

Department                :           ADMIN & GENERAL       

 

Reports To                 :           DIRECTOR OF OPERATIONS

ASSISTANT OFFICE MANAGER

                                                           

Supervises                  :           NOT APPLICABLE

(Responsible For)                 

 

Purpose and Scope of Position:

Administration Assistant support the Office Manager/Assistant Office Manager in executing important behind-the-scenes administrative functions that keep the venue functioning efficiently.

 

 

1. Main Duties: 

(Job Related Duties)  

  1. Provides administrative support to Assistant Office Manager to ensure efficient operation of office.
  2. Receives and distributes communications; collects and mails documents for Dubai Golf Executive Committee / Support Services approvals.
  3. Prioritizes tasks according to importance, ensuring they are delivered accurately and in timely manner.
  4. Exhibits polite and professional communication via phone, e-mail, and mail.
  5. Instrumental to collecting and analyzing information required to prepare reports as needed by the Senior Management Team.
  6. Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
  7. Carries out daily checks on printer and other office equipment by reporting any malfunctions, calling for repairs.
  8. Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies.
  1. Provide support with finances through petty cash handling, safe counts, change orders and daily cash tips reconciliations.
  1. Provides information by answering questions and requests in accordance with Dubai Golf and Topgolf Dubai Policy.
  2. Supports team by performing tasks related to Topgolf Dubai organization.
  3. Contributes to team effort by accomplishing related results as needed.
  4. Maintain associate data, logs, and records up to date in Hotschedules.
  5. Maintains employee confidence and protects operations by keeping human resource information confidential.
  6. Maintains internal and external customers confidence and protects operations by keeping information confidential.
  7. Coordinate employment related appointments, conducting venue orientation, maintaining records and information.
  8. Welcomes new colleagues to the organization by conducting orientation and uniform distribution.
  9. Provides payroll information by collecting and updating time and attendance records.
  10. Assist associates on all leave type application, flight ticket coordination and documents related to it.
  11. Handles administrative tasks on recruitment and hiring.
  12. Support department hiring procedures. Submit related documents required by Dubai Golf Human resources.
  13. Maintains employee records related to updating employee work performance, status change, disciplinary and recognition.
  14. Implement controls of Associate locker spaces and Free Talk Radios within the venue.
  15. To be aware and demonstrate Topgolf Mission, Vision and Core Values. Will be responsible to apply the 4 Service Targets throughout serving internal and external customers.

  

 

2. Ancillary Duties:

 

In line with the Club’s strive for continuous improvement, you may be requested to participate in various extra activities contributing towards individuals and organizational growth.

 

Represent the department or a group in various committees, such as the Staff Committee, Green Theme (environmental), Food Committee, Sport Committee or projects. Be trained as a Fire Marshall or First Aider.

 

 

3. Quality Responsibilities:

 

Aware of Dubai Golf Mission, Vision and Values. Will be responsible to apply the 4 Service Steps throughout serving internal and external customers.

 

 

 

4. IT Security Awareness:

  1. Read, Understand and comply with all applicable Information Security Policies and Procedures of wasl DG.
  2. Co-operate, co-ordinate and share information with Internal/External Audit teams as appropriate and applicable.
  3. Attend Information Security Awareness sessions conducted by the wasl IT Department.
  4. All Information Security breaches, events, weaknesses, incidents (actual or suspected breaches) shall be immediately reported to the IT Service Desk.

Powered by People, United by Passion

 

Viya is proud to have a thriving, multicultural workforce representing over 80 nationalities, including both Emiratis and expatriates, who bring diverse perspectives, skills, and experiences to our organisation. Our people are at the heart of everything we do, and we foster a culture built on teamwork, passion, and excellence, where every individual is encouraged to grow and contribute to our shared success.